May 30, 2023

Excel & Google Sheets: Formula Guides

Excel is an amazing tool and mastering it could be a game-changer for you. It can help you keep track of your finances, manage your project, organize your work, and more. But let's be honest, it's not always a cakewalk. Sometimes, you might feel like you're drowning in data or just can't get your formulas to work the way you want them to.

If you're nodding in agreement, don't worry. I was once like you too, but then I discovered BITLSHIFT.

BITLSHIFT is a method that makes working with Excel formulas a breeze. It's an acronym that stands for:

**B****I****T****L****S****H****I****F****T**

Each letter represents a tip or trick that will help you understand and use Excel formulas more effectively.

Excel formulas use parentheses and brackets to group and separate elements. Brackets are used to enclose arguments in functions such as SUM, AVERAGE, and COUNT. When you have multiple functions in your formula, it's essential to use brackets to ensure that they are applied correctly.

For example, let's consider this formula:

SUM(A1:A5)*2/AVERAGE(C1:C6)

This formula will add the values in cells A1 through A5, multiply the result by 2, and then divide the result by the average of the values in cells C1 through C6.

However, if you don't use brackets, you could get unexpected results.

SUM(A1:A5)*2/AVERAGE(C1,C6)

In this formula, the AVERAGE function would only consider two values (C1 and C6), rather than the range of cells from C1 through C6.

The IF function is a powerful tool that allows you to specify a condition and set an action based on that condition.

The syntax for the IF function is:

=IF (condition, action if true, action if false)

For example:

=IF(A1>B1,"Good","Bad")

This formula compares the value in cell A1 to the value in cell B1. If the value in A1 is greater than the value in B1, the formula will return "Good". If the value in A1 is less than or equal to the value in B1, the formula will return "Bad".

Excel has a range of text functions that allow you to manipulate and format text strings within your formulas.

The following are a few examples:

**LEN**: Returns the length of a text string.

**UPPER**: Converts text to uppercase.

**LOWER**: Converts text to lowercase.

**TRIM**: Removes extra spaces from text.

Logical functions return either TRUE or FALSE depending on the logical condition specified.

The following are a few examples:

**AND**: Returns TRUE if all arguments are TRUE.

**OR**: Returns TRUE if at least one argument is TRUE.

**NOT**: Returns TRUE if the argument is FALSE, and vice versa.

The SUM function is one of Excel's most commonly used functions. It is used to add up a range of values specified as arguments.

The syntax for the SUM function is:

=SUM(argument1, argument2, ...)

For example, if you want to add up the values in cells A1 through A5, you would use the following formula:

=SUM(A1:A5)

HLOOKUP stands for horizontal lookup. It is used to search for a value in the top row of a table and return the value in the same column in a specified row.

The syntax for the HLOOKUP function is:

=HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])

For example, if you want to look up the price of a product in a table, where the product name is in the first row and the price is in the second row, you would use the following formula:

=HLOOKUP("Product Name", A1:E2, 2, FALSE)

The formula would search for the "Product Name" in the first row of the range A1:E2 and return the value in the second row of the same column.

The INDEX function is used to return a value or reference from a specified range or array. It is commonly used in combination with the MATCH function to find and return the value at a specific location in an array.

The syntax for the INDEX function is:

=INDEX(array, row_num, [column_num])

For example, if you have a table of students and grades, and you want to look up a student's grade by name, you would use the following formula:

=INDEX(B2:B10, MATCH("John", A2:A10, 0))

The formula would search for "John" in the range A2:A10 and return the value in the same row from the range B2:B10.

The FILTER function is a powerful tool that allows you to extract specific data based on criteria that you specify.

The syntax for the FILTER function is:

=FILTER(range, include, [if_empty])

You can use the FILTER function to extract rows from a table that meet a specific condition.

For example, if you have a table of products and prices, and you want to extract the products that are priced under $20, you would use the following formula:

=FILTER(A2:B10, B2:B10<20)

The formula would extract the rows from the range A2:B10 where the value in column B is less than 20.

The Text to Columns tool is a quick and easy way to split data that is stored in a single cell into multiple cells based on a delimiter.

To use Text to Columns, select the range of data you want to split, click on the Data tab, and then click on Text to Columns. In the Text to Columns Wizard, select the appropriate delimiter and click Finish.

For example, if you have a list of names that are stored in a single cell with a comma delimiter, you can use Text to Columns to split the names into separate cells.

So there you have it, folks; the BITLSHIFT method, which will take your Excel skills to the next level. Keep in mind that practice makes perfect, so don't be afraid to experiment with these tips and tricks. With time, you'll become an Excel master, and your coworkers will be amazed at all the tasks you can complete quickly and efficiently.

Happy EXCELling!