May 30, 2023

Excel & Google Sheets: Formula Guides

When it comes to excel functions, there are a lot of formulas to choose from. It can be overwhelming trying to figure out which formula to use and when to use it. But don't worry, I'm here to help! In this article, I'm going to break down some of the most commonly used excel formulas so you can start using them confidently and efficiently.

The SUM function is one of the simplest and most commonly used formulas. It's used to add up a range of cells quickly. To use the SUM function, all you have to do is write "=SUM()", and then select the range of cells that you would like to add up between the parentheses.

For example, let's say I want to add up the cells A1 to A5. I would write "=SUM(A1:A5)" and the sum of those cells would be calculated.

The AVERAGE function is similar to the SUM function, but instead of adding up a range of cells, it finds the average of the selected cells. To use the AVERAGE function, write "=AVERAGE()" and select the range of cells between the parentheses.

For example, let's say I want to find the average of the cells A1 to A5. I would write "=AVERAGE(A1:A5)" and the average of those cells would be calculated.

The MAX and MIN functions are used to find the highest and lowest values within a range of cells. To use these functions, simply write "=MAX()" or "=MIN()" and select the range of cells that you want to find the maximum or minimum value from between the parentheses.

For example, let's say I want to find the highest number in cells A1 to A5. I would write "=MAX(A1:A5)" and the largest value in that range would be returned.

The COUNT function is used to count how many cells have a value within a selected range. This function is helpful for large datasets where you need to quickly find the number of cells with data. To use the COUNT function, write "=COUNT()" and select the range of cells you want to count between the parentheses.

For example, let's say I want to find out how many cells have data in range A1 to A5. I would write "=COUNT(A1:A5)" and the number of cells in that range with data would be returned.

The COUNTIF function is similar to the COUNT function, but instead of counting all cells with data, it only counts the cells that meet a specific criteria. To use the COUNTIF function, write "=COUNTIF()" and then in parentheses, select the range you want to count from followed by the criteria that cells must meet to be counted.

For example, let's say I want to find out how many cells in range A1 to A5 have a value greater than 7. I would write "=COUNTIF(A1:A5,">7")" and the number of cells in that range that meet that criteria would be returned.

The IF function is used to perform a logical test and return a value based on whether the test is true or false. To use the IF function, write "=IF()" and then in parentheses, write the logical test you want to perform followed by the value to be returned if the test is true and the value to be returned if the test is false.

For example, let's say I want to test if the value in cell A1 is greater than 10. If it's true, I want to return "Yes", and if it's false, I want to return "No". I would write "=IF(A1>10,"Yes","No")" and either "Yes" or "No" would be returned based on if the value in cell A1 is greater than 10 or not.

The SUMIF function is similar to the COUNTIF function, but instead of counting the number of cells that meet a criteria, it adds up the cells that meet the criteria. To use the SUMIF function, write "=SUMIF()" and then in parentheses, write the range you want to add up, followed by the criteria the cells must meet to be included in the sum.

For example, let's say I want to add up the cells in range A1 to A5 that have a value greater than 5. I would write "=SUMIF(A1:A5,">5")" and the sum of all the cells that meet that criteria would be returned.

These are just a few of the many excel formulas available, but they are some of the most commonly used functions. Knowing how to use these formulas can make a huge difference in your productivity when working with large datasets. I hope this article has given you a better understanding of how to use these formulas and how they can be helpful in your work. Happy calculating!