How to Capitalize Text in Excel: A Step by Step Guide

Hey there, Excel enthusiasts! Do you want to make your Excel spreadsheets look more professional and polished? Well, one way to do that is to capitalize your text appropriately. In this guide, I’ll show you step by step how to do just that in Excel.

Step 1: Select the Text to Capitalize

The first thing you need to do is select the text you want to capitalize. This can be a single cell or a range of cells. Once you've selected the text, go to the Home tab in Excel and find the Font group. There, you'll see a drop-down menu with various font options. Click on the one that says "Aa" with an arrow next to it to reveal a second drop-down menu.

Step 2: Choose Your Capitalization Option

Next, you need to choose your capitalization option. There are three options to choose from in Excel:

  • UPPERCASE: This option will capitalize all the letters in the selected text and make them uppercase.
  • lowercase: This option will make all the letters in the selected text lowercase.
  • Sentence case: This option will capitalize only the first letter of each sentence in the selected text.

Choose the option that best suits your needs and click on it. Excel will automatically capitalize the text accordingly.

Step 3: Check Your Text

Now that you've capitalized your text, it's always a good idea to double-check it and make sure everything looks the way you want it to. If you need to make any changes, simply reselect the text and repeat the steps above.

Bonus Tips

Here are a few bonus tips for capitalizing text in Excel:

  1. You can also use the shortcut key "Ctrl+Shift+U" to convert the selected text to uppercase. Similarly, you can use "Ctrl+Shift+L" to make the text lowercase.
  2. If you have a lot of text to capitalize, you may want to consider using a formula to do it automatically. Check out Excel's PROPER function for more details.
  3. Remember that capitalization rules can differ depending on the context. For example, you would capitalize a person's name, but not necessarily a job title.


Capitalizing text in Excel is a simple yet effective way of making your spreadsheets more professional-looking. By following the steps outlined in this guide, you’ll be able to capitalize your text accurately and efficiently. Happy Excel-ing!

If you want to learn more about Excel tips and tricks like this one, check out our blog for more articles!

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