Start by selecting the data range you want to apply conditional formatting to. This can be a single cell, a row, a column, or an entire table. Click on the first cell of your selected range, hold down shift, and click on the last cell to highlight the entire range.
With your range selected, click on "Format" in the top menu bar and select "Conditional formatting" from the dropdown menu.
Next, choose a formatting rule that best suits your needs. You can select from a variety of pre-set rules including:
Once you've chosen your rule, you can customize the formatting style to match your preferences. This might include changing the font color, adding borders, or adjusting the cell background color. Take some time to experiment with different styles until you find one that works best for you.
When you're ready, click "Done" to apply the formatting rule to your selected range. From now on, any cells that meet the criteria you defined will be highlighted with the formatting style you selected.
Imagine you have a spreadsheet that tracks the scores of soccer matches. You want to highlight any matches where more than three goals were scored. Here's how you would do it:
=B:B>3 (assuming the "goals scored" data is in column B)
Now, any matches with more than three goals will be highlighted in your chosen style.
Let's say you have a list of tasks that you need to complete, but some are more urgent than others. You can use conditional formatting to color-code the tasks based on their priority:
Now, any tasks with the keyword "URGENT" in their name will be highlighted in your chosen style.
While conditional formatting can be a powerful tool, it's important not to overuse it. Keep in mind that too much formatting can make your spreadsheet harder to read and understand.
If you're using conditional formatting to highlight certain types of data, be sure to stay consistent in your approach. This will help avoid confusion and make it easier to spot patterns.
Don't be afraid to try out different formatting styles until you find one that works best for your needs. You might be surprised at how much of a difference a simple change in color can make!