How to Print Labels from Excel Easily

Do you have a bunch of addresses in an Excel spreadsheet that you need to turn into mailing labels? Fear not, my friend, for I am here to help you make that process a breeze. My name is [Insert Name Here], and as someone who has spent countless hours creating and printing labels, I have some useful tips and tricks to share with you. Let's get started!

Step 1: Sorting Your Data

The first step is to make sure that your data is sorted correctly. You'll want to make sure that each record is in its own row (not column) and that you have separate columns for each piece of information (like name, street address, city, state, and zip code).

Once you've got all of your data in the correct format, you can sort it by any column you want. This is especially useful if you're dealing with a large number of addresses and need to find specific ones quickly.

Step 2: Setting Up Your Labels in Word

Microsoft Word has a built-in label feature that makes it easy to print labels from Excel spreadsheets. To get started, open up a new Word document and select the "Labels" option from the "Mailings" tab.

From there, you can select the type of label you want to use (like Avery or Microsoft), and then choose the specific label you're using. You'll also need to select the starting position of your labels on the sheet, so make sure to measure carefully!

Step 3: Linking Your Excel Spreadsheet to Word

Once you've got your labels set up in Word, it's time to link your Excel spreadsheet to the document. To do this, select "New Document" from the "Labels" options and choose "Use Existing List."

From there, you can browse for your Excel spreadsheet and select the sheet that contains the data you want to use. After that, you can choose which fields you'd like to include on your labels (like name and address).

Step 4: Editing Your Labels

Once you've linked your Excel spreadsheet to Word, you'll have a new document that contains all of your labels. From there, you can edit each label individually to make sure that the information is displaying correctly. You can also add any additional information you want (like a logo or specific message).

Step 5: Printing Your Labels

After you've edited your labels, it's time to print them! Make sure you have enough label sheets and ink in your printer before you get started. You can preview your labels by selecting "Preview Results" in the "Mailings" tab.

When you're ready to print, select "Finish and Merge" and then choose "Print Documents." Make sure that your printer is set up correctly and that you're using the correct label sheet type.


Printing labels from Excel doesn't have to be a complicated, time-consuming process. With these easy-to-follow steps, you'll be printing labels like a pro in no time. So, go forth and label everything in sight!

Thank you for reading my guide on how to print labels from Excel easily. If you found this article helpful, please share it with your friends and colleagues. And if you have any tips or tricks of your own, I'd love to hear them in the comments below!

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