How to Sort in Google Sheets: A Beginner's Guide

Google Sheets is one of the greatest tools for organizing data. Whether you're a student trying to manage your homework or a professional keeping track of your finances, Google Sheets is a versatile and easy-to-use tool that can help you stay organized and productive. However, if you're new to Google Sheets, sorting data can be a daunting task. But fear not! In this tutorial, I'll walk you through the basics of sorting in Google Sheets, so you can become a data-sorting master in no time.

Why Sort Data in Google Sheets?

Sorting is an essential function of spreadsheets. When you have a lot of data in your Google Sheet, sorting helps you organize it and make it easier to read. Rather than searching through a long list of data, sorting allows you to arrange that data in a way that makes sense to you. For example, you might want to sort a list of sales figures by date or sort a list of names alphabetically.

How to Sort Data in Google Sheets

Sorting data in Google Sheets is straightforward. Follow these simple steps:

  1. Select the cells you want to sort
  2. Click on the "Data" tab in the top menu bar
  3. Select "Sort Range"
  4. Choose the column you want to sort by, the sorting order, and any additional options
  5. Click "Sort"

Let's break down those steps and explain them in more detail.

Step 1: Select the Cells You Want to Sort

Before you can sort your data, you need to select the range of cells containing that data. To do so, click and drag your mouse over the cells you want to include.

Step 2: Click on the "Data" Tab in the Top Menu Bar

Once you've selected your cells, click on the "Data" tab in the top menu bar. This will open up a dropdown menu with several sorting options.

Step 3: Select "Sort Range"

From the dropdown menu, select "Sort Range." This will open up the Sort Range dialog box, which is where you can specify how you want to sort your data.

Step 4: Choose the Column You Want to Sort By, the Sorting Order, and Any Additional Options

In the Sort Range dialog box, you'll see several options. First, choose the column you want to sort by. You can do so by selecting the "Sort by" dropdown menu and selecting the appropriate column.

Next, select the sorting order. You can sort your data in ascending order (A-Z or 0-9) or descending order (Z-A or 9-0).

Finally, you can choose any additional options. For example, you can choose to sort by more than one column, or you can select the "Data has header row" checkbox if your data includes column headers.

Step 5: Click "Sort"

Once you've selected your options, click the "Sort" button to apply the changes. That's it! Your data will be sorted according to the options you selected.

Pro Tips for Sorting Data in Google Sheets

If you want to become a data-sorting pro, try these tips:

  • Use the "Sort Range" shortcut: Rather than clicking through the dropdown menus, you can simply use the keyboard shortcut "Alt+D+S." This will open the Sort Range dialog box.
  • Sort multiple columns: If you have data that needs to be sorted by more than one column, you can do so by selecting the "Add another sort column" option in the Sort Range dialog box.
  • Use the "Sort sheet A-Z" and "Sort sheet Z-A" options: If you want to sort your entire sheet, rather than just a selected range, you can use the "Sort sheet A-Z" and "Sort sheet Z-A" options in the "Data" tab dropdown menu.
  • Use the filter function: If you want to sort your data based on specific criteria, you can use the filter function in Google Sheets. This will allow you to sort your data based on certain text values, numerical values, dates, and more.


Sorting data in Google Sheets is an essential skill for anyone who works with spreadsheets. Whether you're a student, a professional, or just someone who wants to keep their data organized, sorting can help you make sense of your data and find the information you need more quickly. With this tutorial, you should now have a solid understanding of how to sort data in Google Sheets. So go forth, sort your data, and become a spreadsheet superstar!

By clicking “Accept”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.