How to Track Changes in Excel: A Step-by-Step Guide

Excel is an incredibly powerful tool that has transformed the way professionals in all industries work with data. It’s amazing to think about how far we’ve come – we’re no longer relying on paper and pen to analyze data! That being said, there are still some common pain points that Excel users encounter. One of these pain points is tracking changes. Whether it’s tracking changes made by colleagues or changes made by yourself, the process can be frustrating and time-consuming. In this article, I’m going to provide you with a step-by-step guide to track changes in Excel. So sit back, grab a coffee and let’s dive into the world of Excel!

Step 1: Turn on Track Changes

The first step that you need to take to track changes in Excel is to turn on the "Track Changes" feature. To do this, go to the "Review" tab in the Excel ribbon. From there, click on the "Track Changes" button. This will open up a menu that will allow you to select the changes that you want to track. There are several options to choose from, including changes to cells, formatting, and comments. Once you’ve selected the options that you want to track, click "OK."

Step 2: Make Changes to Your Spreadsheet

Now that you’ve turned on the "Track Changes" feature, it's time to start making changes to your spreadsheet. You can make any changes that you want – add or delete data, change formatting, etc. Just make sure that you're making the changes in the right places!

Step 3: Review the Changes

Once you've made the changes you want, it's time to review them. There are two ways to do this. The first is to simply review the spreadsheet yourself and look for changes that are highlighted. The second way is to use comments. When you make a change, you can add a comment explaining why you made the change. This can be incredibly helpful if you’re collaborating with someone else.

Step 4: Accept or Reject the Changes

Once you've reviewed the changes, it's time to accept or reject them. You can do this by going to the "Review" tab in the Excel ribbon and clicking on the "Accept" or "Reject" button. If you accept a change, it will become a permanent part of the spreadsheet. If you reject a change, it will disappear.

Step 5: Save and Share Your Spreadsheet

Now that you’ve tracked changes and made decisions about what changes to keep and what to reject, it's time to save your spreadsheet. You can save it just like any other Excel document. When you share it with colleagues, they will be able to see the changes that you made, as well as any comments that you added.


Tracking changes in Excel can seem like a daunting task, but it doesn't have to be! With the steps outlined in this article, you can easily track changes and collaborate with colleagues. Just remember to turn on the "Track Changes" feature, make your changes, review them using comments, accept or reject the changes, and save and share the spreadsheet. Before you know it, you'll be an Excel pro!

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